Reservations

Official visit information must be reviewed prior to making a reservation. Please read the PRIVACY STATEMENT.

Flight and lodging reservations require AUTEC to obtain Personally Identifiable Information (PII). PII may be collected directly from you by telephone or email or from your point of contact.

If making reservations for 10 or more individuals, please contact the AUTEC West Palm Beach travel coordinator to obtain the latest version of the Official Visitor Reservation Spreadsheet. The travel coordinator can be reached at 561.671.2741/2738 or via email at travelcoordinator.ctr@autec.navy.mil. All completed Official Visitor Reservation Spreadsheets must be submitted via an encrypted email to protect the PII contained in the spreadsheet. Failure to send your reservation spreadsheet in an encrypted email may delay or prevent access to AUTEC.

Lodging information:

Effective Oct. 1, 2018, the rate for AUTEC's transient lodging will increase to $40 per person, per night, and The Distinguished Visitors Quarters (DVQ) will increase to $45 per person, per night.

This increase is not reflected in the maximum lodging authorized in the Defense Travel System (DTS), therefore, travelers must enter the new nightly rate for travel after Oct. 1, 2018 on the "Per Diem Entitlement Detail" screen and select "Actual Lodging" in the "Other Per Diem Entitlements" section. This will flag the actual lodging expense on the pre-audit screen. The following statement should then be entered in the justification field: "No lower cost lodging is available. Dining and lodging are available to travelers through the AUTEC contract. Rates charged to travelers are based on the actual costs of provided services."

Actual expense for lodging costs should be approved on the travel orders; after-the-fact approval on the voucher should be rare and due to unusual circumstances.

For questions regarding your travel orders, please contact your command's Travel Office.

For questions regarding booking the AUTEC flight or lodging reservations, email the travel coordinator at travelcoordinator.ctr@autec.navy.mil or call 561-671-2741/2738.

Please read the following AUTEC Flight Payment information:

Travelers flying to and from AUTEC Andros Island, Bahamas, are required to have a valid passport or current active duty military ID with orders.

The following information will be necessary when making reservations:

  • Full Names (including full middle name) for all passengers (no initials or nicknames)
  • Rank/Grade (Military Rank, Civil Service or Title)
  • Active Duty Military Status or Civilian
  • Oganization
  • Date of Birth (MM/DD/YY)
  • Citizenship (BHS, BEL, CAN, FRA, GRC, ITA, NOR, GBR, USA)
  • Access Code C-(CCB) R-(RSS)
  • AUTEC point of contact (Program Manager (PM), Sponsor)
  • Test Number and/or Control Number (issued by the PM or Sponsor)
  • Dates of Arrival and Departure
  • Flight Time To and From ASD using AUTEC Aircraft
  • Rendezvous (RNDV) to/from test vessel (Please include foreclose number provided by the PM)
  • BOQ (specify female/male, VIP (CAPT/GM-15 or above) and any special need requests (1st floor, etc.) w/Dates Room Required - All rooms are non-smoking
  • Passport #
  • Passport Expiration Date (MM/DD/YY)
  • Passport Issuing Country

Travel cost for a round-trip flight from West Palm Beach, Florida, to Andros Island, Bahamas, under a Control Number, is $199.51. Travel cost for a one-way flight from West Palm Beach to Andros Island is $91.33 and one-way from Andros Island to West Palm Beach is $108.18.

Payment for travel is made to the travel coordinator and should be provided at the time of booking; however, payment is accepted up to 1 business day prior to travel.  Payment methods include Master Card, Visa, or American Express. The following statement can be included on your travel orders (normally block 16) for reimbursement. Travel Statement: "Reimbursement for transportation from West Palm Beach, Florida, to Andros Island, Bahamas, and return at a cost of $199.39 is authorized."

Check-in for flights is approximately 60 minutes prior to flight time.