TELEWORK INFO/GUIDANCE

ANTIVIRUS HOME USE PROGRAM

DISA completed a contract for the Anti-virus for Home Use program.  The URL for Home use Anti-virus is:  https://www.disa.mil/Cybersecurity/Network-Defense/Antivirus/Home-Use.

MILSUITE

If you need a collaboration site that doesn’t require VPN, recommend the use of MilSuite.  https://www.milsuite.mil

USE OF COMMERCIAL VOICE AND VIDEO CAPABILITIES

1.   Gov personnel may NOT procure, download, and use collaboration tools or services
2.   Govt personnel may NOT task a contractor to procure any collaboration tools or services on behalf of the Govt
3.   Govt personnel may NOT direct a CTR to use the CTR’s collaboration tools or services to host meetings for the Govt
4.   If an industry partner hosts a meeting using commercial collaboration tools, Govt personnel may participate, if able to access tool via NMCI.  FLTCYBERCOM will not open up ports to enable use or permit download of the capability.  When participating in a voice call, VTC, chat session, or in a collaboration activity, personnel are reminded that CTR tools are NOT FEDRAMP approved and do not have an ATO; do not discuss or pass sensitive information (FOUO PII, PHI, CTU/CUI, etc.) during these meetings.
    

CYBER HYGIENE BEST PRACTICES

With many of us teleworking, it’s critical that we continue to practice proper cyber hygiene to ensure we do not open ourselves and the Navy’s networks to attack. Here is a quick list of “Do” and “Don’ts:”

- DO REBOOT your machines PRIOR to connecting to the VPN
- DO NOT use Social Media to post about your work scenarios/situation, how you are connected or any of our capacity, capabilities or limitations
- DO NOT stand up your own commercial collaboration capabilities (Zoom, Slack, WEBEX, etc.)  
- DO NOT open unknown attachments while teleworking.
- DO NOT browse the internet while connected via the VPN unless required.
- DO NOT connect thumb drives to your computer.  USCYBERCOM is detecting a spike in unauthorized USB connections into machines connecting remotely. This WILL DISABLE your machine until it is analyzed.  This impacts operations and creates extra work for our service desk. 

WHAT YOU SHOULD DO?

• STAY INFORMED – CDC is updating its website daily with the latest information and advice for the public. (www.cdc.gov/ncov)
• REMEMBER TO TAKE EVERYDAY PREVENTIVE ACTIONS that are always recommended to prevent the spread of respiratory viruses.
      » Avoid close contact with sick people.
      » While sick, limit contact with others as much as possible.
      » Stay home if you are sick.
      » Cover your nose and mouth when you cough or sneeze. Avoid touching your eyes, nose and mouth with unwashed hands; germs spread this way.
      » Clean and disinfect surfaces and objects that may be contaminated with germs.
      » Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol based hand rub with at least 60% alcohol.
      » Avoid touching your eyes, nose, and mouth with unwashed hands.
• IF YOU FEEL SICK with fever, cough, or difficulty breathing, and were in close contact with someone with COVID-19 in the 14 days before you began to feel sick, seek medical care. Before you go to a doctor’s office or emergency room, call ahead and tell them about your recent  travel and your symptoms.

WHAT IS NAVSEA DOING TO HELP MITIGATE THE SPREAD OF COVID-19?

• We are encouraging people who are not feeling well to stay home and seek medical treatment if they have symptoms similar to COVID-19.
• We are encouraging people to become telework ready should they be required to stay home for an extended period of time.
• At Headquarters, we are adding hand sanitizers to our buildings and bringing in additional cleaning services and supplies so people can wipe down their work spaces.  Other organizations are doing the same.
• At Headquarters, cloth face masks covering both the nose and mouth are required for all who enter. Personnel may remove facial coverings while working inside a private office, cubical, or workspace where at least six feet of physical distance is strictly maintained. Face coverings must be worn in all common spaces. 

On 8 MAR 20, the Office of the Undersecretary of Defense for Personnel and Readiness sent out civilian personnel guidance tied to COVID-19. NAVSEA will continue to align with higher headquarters in how we approach preparing for and responding to COVID-19. With that in mind, here is some general guidance:

TELEWORK

All employees who are telework-ready should be prepared to telework should their worksite close – this is a Continuity of Operations (COOP) requirement.

• All NAVSEA telework-ready employees are required to take their laptop home every day.
• All NAVSEA telework-eligible employees are strongly encouraged to sign telework agreements. 
• NAVSEA employees may sign situational (ad hoc) telework agreements that will only be in place during the current COVID-19 outbreak.
• NAVSEA is requiring supervisors to be as flexible as possible with employees who may have child or eldercare responsibilities.
• NAVSEA is encouraging alternative work schedules and times to help mitigate overwhelming NMCI in the case of COOP or mass-telework – more on that later.
• Should NAVSEA exercise its COOP, and/or if offices close, telework-ready employees will be required to telework. 

In the event that there is a declared pandemic health crisis then all employees can be ordered to work from home or an alternative work location without regard to whether the employee has a telework agreement in place. 

TRAVEL

• NAVSEA directs the cancellation of all non-mission essential travel for the next 60 days.  
• All travel will be approved by PEOs, Directorate Heads or Deputy Directors at HQ and by Commanding Officers, Executive Officers, Technical Directors or Head Civilian for field activities.
  ​      » Approvers of travel will use best judgment regarding whether or not it is mission essential and will closely scrutinize travel to areas impacted by COVID-19, for example: PACNORWEST. 
• All travel in support of conferences is cancelled (local participation to conferences is authorized).
  ​​      » This does NOT mean we’re cancelling training or conferences, just not allowing people to travel to them. 
• Supervisors are to work with employees returning from overseas travel (both official and personal) over the next 60 days to ensure the safety and well-being of the team and have authority to allow for extended telework or leave if it is deemed appropriate.  
• Use VTC and other means of communication to the greatest extent possible