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Boats and Craft
Boat Turn in Guidance FAQs

Inventory Management • Boat Turn-In Guidance • Technical Support • Logistics • Acronyms

Who Manages Boat Turn-In?
On May 1, 1998, the Inventory Management for Navy boats was transferred to Commander, Naval Surface Warfare Center Detachment Norfolk. Carderock Division, Combatant Craft Department (CCD), Code 23. Decommissioning ships, down-sized activities, custodians authorized replacements and custodians for whom an allowance reduction has been approved, are to submit a Boat Inspection Report (BIR) and a request for disposition instructions to CCD as follows:

Commander; Carderock Division, Naval Surface Warfare Center, Detachment
Norfolk, Combatant Craft Department, Code 23/BIM,
Norfolk, VA. 23521-3239

Where will the Boat go?
CCD will review each BIR, the requirements of OPNAVINST 4780.6C in addition to the boat class trends and issues (i.e. projected shortfalls and surprise), and then provide disposition instructions to the custodian. The custodian will be directed to return the boat to a stock point or transfer it to a disposal activity. Current stock points are San Diego and Barstow, California and Williamsburg, Virginia. The disposal activities are Defense Reutilization and Marketing Offices (DRMO) throughout the world.

What must be done to prepare the Boat for Turn-In?
The boat custodian is responsible for preparing the boat for turn-in. The boat must be environmentally neutral - free of hull growth, batteries removed, tanks drained, bilges flushed and drain plugs removed. For a boat to be returned to stock, the boat's engine(s) and related systems must also be prepared for long term storage by accomplishing long term preservation. Long term preservation requirements are in NSTM Chapter 583. In addition, the custodian must furnish a cradle, for shipping and storage, for each boat to be returned to stock.

What happens if the boat is not properly prepared for Turn-In?
Boats not properly prepared for turn-in may be refused by the receiving activity. In the event the boat is not properly prepared for turn-in and, if applicable, not properly preserved, and is accepted by the receiving activity, the custodian or support commander is responsible for the preparation and preservation costs incurred by the receiving activity. The failure by the custodian to properly clean the bilges and remove the drain plugs may result in the inability to unload boats at the receiving activity because the boat has filled with water and has become to heavy to safely lift. Another preparation factor involves the removal of growth and marine organisms (flora and fauna) from the hull exterior. Dependant on the vigilance of federal, state and municipal enforcement agencies, a truck driver, transporting a boat from the custodian to a receiving activity, may be stopped and required to scrape the hull to remove and to collect the flora and fauna residue. Improper or incomplete boat preparation often increases storage and delivery costs.

Disposition Instructions for Boat Turn-In

Custodial Request:
In order for CCD (Boat Inventory Manager) to provide boat disposition instructions to a custodian, a letter requesting disposition instructions from the custodial commanding officer is necessary. The custodian's letter requesting disposition should have the BIR either enclosed or referenced and should be sent to CCD.
The custodian's letter requesting disposition instructions should state that a replacement boat is needed, or refer to the authorization for an allowance reduction, decommissioning, etc. The letter should also cite the point of contact at the custodial activity, or onboard the ship, responsible for the proper preservation and preparation of the boat(s) for shipment. It is recommended that the custodian precede the formal letter requesting disposition instructions with a telephone request to CCD.
Sample Template Letter

What instructions will CCD provide:
Upon receipt of the custodian's request for disposition instructions, CCD will respond by letter, providing boat disposition instructions and authorizing the issue of a replacement boat, as requested by the custodian. The CCD letter will direct the custodian to return the boat(s) to a stock point or to transfer them to a disposal activity. The stock points are San Diego and Barstow, California and Williamsburg, Virginia and the disposal activities are Defense Reutilization and Marketing Offices (DRMO) throughout the world. In general, CCD will provide disposition instructions for a boat to be disposed of at DRMO, or a boat to be returned to stock:
  • For a boat to be disposed of at DRMO: Prior to turn-in of the boat, tanks are to be drained, bilges cleaned, drain plug(s) removed and attached to the steering wheel and batteries removed in accordance with paragraph 10.2.1 of NSTM Ch 583. The exterior hull, including the bottom is to be cleaned of any growth of marine flora and fauna.

  • For a boat to be returned to stock:Prior to turn-in or the boat, tanks are to be drained, bilges cleaned, drain plug(s) removed and attached to the steering wheel and batteries removed in accordance with paragraph 10.2.1 of NSTM Ch 583. The exterior hull, including the bottom is to be cleaned of any growth of marine flora and fauna. Applicable construction drawings, technical manuals and spare parts are to be packaged and securely stowed aboard each boat. Engine preservation small be preformed in accordance with paragraph 10.2.2 of NSTM Chapter 583. A 72 hour notification is required in advance of the stock point. The boat is to be returned with its shipping cradle.

In addition, CCD will send copies of the letter providing Disposition Instructions to DRMO and/or the stock point, providing their instructions and procedures as well as the point of contact for the custodian, responsible for the proper preparation and, if applicable, preservation of the boat(s) for shipment.

Preservation and Preparation

For a boat to be returned to stock, what must be done to properly prepare each boat for shipment?
The procedures for the proper Preservation and Preparation of each Boat for Shipment are as follows:

RECOMMENDED/SUGGESTED MATERIALS:

Note: Numbers in brackets can be referenced to Standard PMS Materials Identification Guide (SPMIG) for stock number identification.

  1. [0307] Container (all types, No NSN - Work Center Supervisor provide)
  2. [0318] Corrosion preventive compound, MIL-C-16173, GR1 Hazardous Material User's Guide (HMUG) Group 6, Disposal Method 1
  3. [0794] Lubricating oil, engine, MIL-L-21260, P-10, grade 30, Hazardous Material User's Guide (HMUG) Group 11, Disposal Method 1
  4. [1002] Plastic sheet L-P-378
  5. [1102] Rag, wiping
  6. [1144] Tag, safety
  7. [1356] Tape, pressure sensitive adhesive
  8. [1608] Brush, paint
  9. [2316] Fiberboard, corrugated
ADDITIONAL RECOMMENDED MATERIALS:
  1. Selector valve (for Diesel fuel/preservative oil "two" compartment container"
  2. Transparent vinyl tubing (for connecting Diesel fuel/preservative oil supply and recovery)
  3. 1/8" aluminum sheet (2 sq. ft.) (to make exhaust blank plate and to seal engine intake)
  4. Clean/unused fuel filter(s) for the engine(s)
  5. Clean/unused lube oil filter(s) for the engines(s)
  6. "Zip lock" type bags
  7. Nylon webbing strap (outdrive only)
  8. PVC pipe (outdrive only)
  9. Bubble wrap
  10. Cleaning compound concentrate, CAGE 0VVN0, P/N ASSURE
TOOLS:
  1. [1198] Screwdriver, flat tip, 6", general purpose
  2. [1240] Shears, bent trimmers, 12", type 1
  3. [1463] Wrench, adjustable, 8" heavy duty, 0.987" jaw open
  4. [2271] Flashlight, Type 3, style 1, explosive proof
  5. [2832] Wrench set, socket, Metric, 9-19mm
Miscellaneous:
  1. [0652] Hose, water, No NSN - W/C provide
  2. [0653] Hose assembly, air service, No NSN - W/C provide

DISPOSAL METHODS FOR HAZARDOUS MATERIAL/WASTE

Method 1: Containerize waste in original container, if possible, or use standard container as listed in Appendix B3-D of OPNAVINST 5100.19B, "Navy Occupational Safety and Health 9NAVOSH Program Manual for Forces Afloat" and Naval Ships' Technical Manual (NTSM) S9086-T8-STM-010/CH-593, Pollution Control. Store in accordance with OPNAVINST 5100.19B and NSTM Chapter 670. Do not mix chlorinated solvents with non-chlorinated solvents. Mark, label, or tag the container, according to ship/activity instructions and procedures, with specific contents and any information on the contaminants. This information must also be provided on DD Form 1348-1 at time of off-loading.

Preservation Procedures: For boats to be returned to stock, the following recommended procedures for preservation and preparation of the boat and its systems are to be preformed by the Custodian prior to shipment of the boat:

a. Fuel System - the fuel tank(s) shall be drained and dried. Each engine fuel supply line shall be disconnected at the most convenient accessible point near the engine. A line from a portable container with two compartments and a selector valve shall be connected to the fuel supply line leading to the engine. One compartment shall contain diesel fuel and the other compartment shall contain P-10, grade 10W preservative oil. P-10, grade 10W preservative oil is available from Convoy Oil Corp., 1412 N. Front St., Philadelphia, PA 19122. Each fuel return line shall be disconnected at the most convenient accessible point near the engine. A transparent line shall be connected to the fuel drain coupling to allow drainage into a recovery container. The fuel supply line from the portable container shall be purged of air and primed. The selector valve on the portable container shall be positioned to allow flow from the diesel fuel compartment in the portable container.

Start and operate each engine at fast idle until it is thoroughly warm at which time the selector valve on the portable container shall be positional to allow flow from the compartment containing P-10, grade 10W preservative oil. Each engine shall be operated as fast idle until undiluted P-10, grade 10W preservative oil is flowing into the recovery container. The engine shall be stopped and allowed to cool to a maximum cylinder head temperature of 40 C before proceeding further with preservation of the combustion chambers and valves.

Remove the air filter and seal the turbocharger intake (if applicable) to ensure that the engine will not start. Disconnect the exhaust hose at the exhaust elbow outlet connection. With the fuel supply valve on the portable container positioned to enable flow from the container of P-10, grade 10W preservative oil, place the throttle lever in the maximum throttle position. Crank the engine for 20 seconds. If the engine fire during cranking, check for air leaks. Pause for one minute between 20 second cranking cycles. Continue 20 second cranking cycles until vaporized oil emerges from the exhaust elbow outlet. Reinstall the air filter and reconnect the fuel supply and return lines.

b. Exhaust System - the exhaust system shall have water removed and shall be dried. The exhaust elbow shall be disconnected and a blank plate installed between the exhaust elbow and the manifold/turbocharger outlet. The blank plate shall have a 25 millimeter (minimum) exposed lip; i.e., the diameter of the blank shall be 50 millimeters larger than the manifold/turbocharger outlet flange. The blank plate shall be tagged with a warning stating the following information:

"WARNING"
Remove Blank Plate and Reconnect
Exhaust Elbow Prior to Starting Engine
or Equipment Damage Will Occur

c. Engine and Marine Gear Lubricating Oil Systems - the engine and marine gear lubricating oil systems shall be drained and filled with P-10, grade 30 preservative oil. P-10, grade 30 preservative oil is available from Convoy Oil Corp., 1412 N. Front St., Philadelphia, PA 19122. Once filled with the preservative oil, the engine and marine gear shall be operated for a period of 10 minutes, minimum. The preservative oil shall be drained from the engine and marine gear.

A tag stating the following shall be installed at the engine lube oil dip stick and at the marine gear lube oil dip stick: 

"WARNING"
Lube Oil Has Been Drained From Engine and Marine Gear.
Fill With Lube Oil Prior to Starting Engine
or Equipment Damage Will Occur

d. Seawater Cooling System - the engine's seawater cooling system, including the engine, shall be flushed with P-10, grade 30 preservative oil. The basket and the interior of the seawater strainer shall be coated with P-10, grade 30 preservative oil. The seawater pump impeller shall be removed, placed in a plastic "zip lock" bag and the bag shall be attached to the top of the engine.

The following tag shall be installed at the seawater pump housing:

"WARNING"
Seawater Pump Impeller Has Been Removed.
Reinstall Prior To Starting Engine
or Equipment Damage Will Occur

e. Fresh Water Cooling System - the engine's fresh water cooling systems shall be drained, thoroughly dried and flushed with P-10, grade 30 preservative oil as described herein. After draining, the engine thermostat shall be removed.

Note: for an engine equipped with an engine coolant preheater, the fluid passages of the engine coolant preheater shall be dried with warm dry air, then the hoses shall be disconnected from the preheater and coupled such that the preheater will be bypassed for the remainder of the preservation, shipment and storage. The preheater inlet and outlet shall be capped shut. Soluble oil and preservative oil shall not be applied to the engine coolant preheater.

The fresh water cooling system shall be dried with dry warm air. Corrosion inhibiting soluble oil, such as Kutwell-40, may be used to emulsify the coolant/water and facilitate its removal from the system. Soluble oil, Kutwell-40, is available from Nickey Petroleum, 1335 Santiago St., Santa Ana, CA 92701. The fresh water cooling system shall be flushed with P-10, grade 30 preservative oil. Then, the fresh water cooling system shall be thoroughly drained.

The following tag shall be installed at the coolant fill cap:

"WARNING"

Fresh Water Cooling System Has Been
Drained And Coated With Preservative Oil
Remove Oil In Accordance With
Depreservation and Reactivation Instructions
Prior To Starting Engine or Equipment Damage Will Occur

f. Drive belts - the drive belt(s) shall be released from tension and a waterproof barrier material shall be installed between the belt and the pulley. The engine shall be tagged in the vicinity of each belt with the following :

"WARNING"
Belt Has Been Released From Tension.
Reinstall Prior To Starting Engine or
Equipment Damage Will Occur

g. Outdrive (if applicable) - the outdrive shall be filled with lubrication oil in accordance with the manufacturer's recommendations. The boat shall be shipped with the outdrive in the fully raised position. A nylon webbing strap, approximately 2.5 meters long and rated at 400 kg (minimum), shall be installed for additional outdrive support during shipment. The strap shall be provided with a ratchet tensioning device and plastic coated end hooks. the strap shall be attached to the transom tie downs (port and starboard) and shall support the outdrive at the trim tab portion of the lower case, using nylon ties as required.

The outdrive propeller shaft shall be protected by installing a section of pvc pipe over the shaft.

h. Accessories and Ancillary Equipment - items such as staffs, lifelines, canopy and bows, covers, bilge pump handle, hoisting sling and other items which are disassembled for shipment and delivery, shall be packaged, as described herein, to protect against moisture and damage. Each item shall be securely slowed to prevent movement. The windshield, compass and instrument panel drip shield, as applicable, shall be protected from moisture and damage. Navigation lights shall be wrapped and Cushion
with bubble wrap and securely stowed in the boat.

i. Battery cable - battery cable terminal lugs shall be disconnected from the battery terminals. Each cable terminal shall be tagged to indicate polarity. Each battery cable terminal lug shall be secured to prevent damage. Battery cable terminal wing nuts shall be removed, placed in a plastic "zip lock" bag and the bag shall be attached to one of the battery cable terminals.

j. Hatches, Vents and Hull Penetrations shall be tightly sealed and secured to prevent entrance of foreign material such as dust, dirt and liquids.

k. Furnishings and Other Hinged Items such as accesses shall be secured to prevent movement, unlatching, opening and coming adrift and subsequent damage. Seat cushions shall be covered to prevent staining, deterioration and damage.

l. The Boat shall be cleaned. The deck, inflatable tube, stowage box, cushions and console, as applicable, shall be completely washed down with fresh water, cleaned and dried. Bilges shall be completely washed down with fresh water and cleaned.