Boat Turn in Guidance FAQs
Inventory Management • Boat Turn-In Guidance • Technical Support • Logistics • Acronyms
Who Manages Boat Turn-In?
On May 1, 1998, the Inventory
Management for Navy boats was transferred to Commander, Naval Surface Warfare
Center Detachment Norfolk. Carderock Division, Combatant Craft Department (CCD),
Code 23. Decommissioning ships, down-sized activities, custodians authorized
replacements and custodians for whom an allowance reduction has been approved,
are to submit a Boat Inspection Report (BIR) and a request for disposition
instructions to CCD as follows:
Commander; Carderock Division, Naval
Surface Warfare Center, Detachment
Norfolk, Combatant Craft Department, Code
23/BIM,
Norfolk, VA. 23521-3239
Where will the Boat go?
CCD will review each BIR, the
requirements of OPNAVINST 4780.6C in addition to the boat class trends and
issues (i.e. projected shortfalls and surprise), and then provide disposition
instructions to the custodian. The custodian will be directed to return the boat
to a stock point or transfer it to a disposal activity. Current stock points are
San Diego and Barstow, California and Williamsburg, Virginia. The disposal
activities are Defense Reutilization and Marketing Offices (DRMO) throughout the
world.
What must be done to prepare the Boat for Turn-In?
The
boat custodian is responsible for preparing the boat for turn-in. The boat must
be environmentally neutral - free of hull growth, batteries removed, tanks
drained, bilges flushed and drain plugs removed. For a boat to be returned to
stock, the boat's engine(s) and related systems must also be prepared for long
term storage by accomplishing long term preservation. Long term preservation
requirements are in NSTM Chapter 583. In addition, the custodian must furnish a
cradle, for shipping and storage, for each boat to be returned to stock.
What happens if the boat is not properly prepared for
Turn-In?
Boats not properly prepared for turn-in may be refused by
the receiving activity. In the event the boat is not properly prepared for
turn-in and, if applicable, not properly preserved, and is accepted by the
receiving activity, the custodian or support commander is responsible for the
preparation and preservation costs incurred by the receiving activity. The
failure by the custodian to properly clean the bilges and remove the drain plugs
may result in the inability to unload boats at the receiving activity because
the boat has filled with water and has become to heavy to safely lift. Another
preparation factor involves the removal of growth and marine organisms (flora
and fauna) from the hull exterior. Dependant on the vigilance of federal, state
and municipal enforcement agencies, a truck driver, transporting a boat from the
custodian to a receiving activity, may be stopped and required to scrape the
hull to remove and to collect the flora and fauna residue. Improper or
incomplete boat preparation often increases storage and delivery costs.
Disposition Instructions for Boat Turn-In
Custodial Request:
In order for CCD (Boat Inventory Manager) to
provide boat disposition instructions to a custodian, a letter requesting
disposition instructions from the custodial commanding officer is necessary. The
custodian's letter requesting disposition should have the BIR either enclosed or
referenced and should be sent to CCD.
The custodian's letter requesting
disposition instructions should state that a replacement boat is needed, or
refer to the authorization for an allowance reduction, decommissioning, etc. The
letter should also cite the point of contact at the custodial activity, or
onboard the ship, responsible for the proper preservation and preparation of the
boat(s) for shipment. It is recommended that the custodian precede the formal
letter requesting disposition instructions with a telephone request to CCD. Sample Template Letter
What instructions will CCD
provide:
Upon receipt of the custodian's request for disposition
instructions, CCD will respond by letter, providing boat disposition
instructions and authorizing the issue of a replacement boat, as requested by
the custodian. The CCD letter will direct the custodian to return the boat(s) to
a stock point or to transfer them to a disposal activity. The stock points are
San Diego and Barstow, California and Williamsburg, Virginia and the disposal
activities are Defense Reutilization and Marketing Offices (DRMO) throughout the
world. In general, CCD will provide disposition instructions for a boat to be
disposed of at DRMO, or a boat to be returned to stock:
-
For a boat to be disposed of at DRMO: Prior to turn-in of
the boat, tanks are to be drained, bilges cleaned, drain plug(s) removed and
attached to the steering wheel and batteries removed in accordance with
paragraph 10.2.1 of NSTM Ch 583. The exterior hull, including the bottom is to
be cleaned of any growth of marine flora and fauna.
-
For a boat to be returned to stock:Prior to turn-in or the
boat, tanks are to be drained, bilges cleaned, drain plug(s) removed and
attached to the steering wheel and batteries removed in accordance with
paragraph 10.2.1 of NSTM Ch 583. The exterior hull, including the bottom is to
be cleaned of any growth of marine flora and fauna. Applicable construction
drawings, technical manuals and spare parts are to be packaged and securely
stowed aboard each boat. Engine preservation small be preformed in accordance
with paragraph 10.2.2 of NSTM Chapter 583. A 72 hour notification is required in
advance of the stock point. The boat is to be returned with its shipping
cradle.
In addition, CCD will send copies of the letter providing Disposition
Instructions to DRMO and/or the stock point, providing their instructions and
procedures as well as the point of contact for the custodian, responsible for
the proper preparation and, if applicable, preservation of the boat(s) for
shipment.
Preservation and Preparation
For a boat to be returned to stock, what must be done to properly
prepare each boat for shipment?
The procedures for the proper
Preservation and Preparation of each Boat for Shipment are as
follows:
RECOMMENDED/SUGGESTED MATERIALS:
Note:
Numbers in brackets can be referenced to Standard PMS Materials Identification
Guide (SPMIG) for stock number identification.
- [0307] Container (all types, No NSN - Work Center Supervisor provide)
- [0318] Corrosion preventive compound, MIL-C-16173, GR1 Hazardous Material
User's Guide (HMUG) Group 6, Disposal Method 1
- [0794] Lubricating oil, engine, MIL-L-21260, P-10, grade 30, Hazardous
Material User's Guide (HMUG) Group 11, Disposal Method 1
- [1002] Plastic sheet L-P-378
- [1102] Rag, wiping
- [1144] Tag, safety
- [1356] Tape, pressure sensitive adhesive
- [1608] Brush, paint
- [2316] Fiberboard, corrugated
ADDITIONAL RECOMMENDED
MATERIALS:
- Selector valve (for Diesel fuel/preservative oil "two" compartment
container"
- Transparent vinyl tubing (for connecting Diesel fuel/preservative oil supply
and recovery)
- 1/8" aluminum sheet (2 sq. ft.) (to make exhaust blank plate and to seal
engine intake)
- Clean/unused fuel filter(s) for the engine(s)
- Clean/unused lube oil filter(s) for the engines(s)
- "Zip lock" type bags
- Nylon webbing strap (outdrive only)
- PVC pipe (outdrive only)
- Bubble wrap
- Cleaning compound concentrate, CAGE 0VVN0, P/N ASSURE
TOOLS:
- [1198] Screwdriver, flat tip, 6", general purpose
- [1240] Shears, bent trimmers, 12", type 1
- [1463] Wrench, adjustable, 8" heavy duty, 0.987" jaw open
- [2271] Flashlight, Type 3, style 1, explosive proof
- [2832] Wrench set, socket, Metric, 9-19mm
Miscellaneous:
- [0652] Hose, water, No NSN - W/C provide
- [0653] Hose assembly, air service, No NSN - W/C provide
DISPOSAL METHODS FOR HAZARDOUS MATERIAL/WASTE
Method 1: Containerize waste in original container, if possible, or
use standard container as listed in Appendix B3-D of OPNAVINST 5100.19B, "Navy
Occupational Safety and Health 9NAVOSH Program Manual for Forces Afloat" and
Naval Ships' Technical Manual (NTSM) S9086-T8-STM-010/CH-593, Pollution Control.
Store in accordance with OPNAVINST 5100.19B and NSTM Chapter 670. Do not mix
chlorinated solvents with non-chlorinated solvents. Mark, label, or tag the
container, according to ship/activity instructions and procedures, with specific
contents and any information on the contaminants. This information must also be
provided on DD Form 1348-1 at time of off-loading.
Preservation
Procedures: For boats to be returned to stock, the following recommended
procedures for preservation and preparation of the boat and its systems are to
be preformed by the Custodian prior to shipment of the boat:
a. Fuel System - the fuel tank(s) shall be drained and
dried. Each engine fuel supply line shall be disconnected at the most convenient
accessible point near the engine. A line from a portable container with two
compartments and a selector valve shall be connected to the fuel supply line
leading to the engine. One compartment shall contain diesel fuel and the other
compartment shall contain P-10, grade 10W preservative oil. P-10, grade 10W
preservative oil is available from Convoy Oil Corp., 1412 N. Front St.,
Philadelphia, PA 19122. Each fuel return line shall be disconnected at the most
convenient accessible point near the engine. A transparent line shall be
connected to the fuel drain coupling to allow drainage into a recovery
container. The fuel supply line from the portable container shall be purged of
air and primed. The selector valve on the portable container shall be positioned
to allow flow from the diesel fuel compartment in the portable
container.
Start and operate each engine at fast idle until it is
thoroughly warm at which time the selector valve on the portable container shall
be positional to allow flow from the compartment containing P-10, grade 10W
preservative oil. Each engine shall be operated as fast idle until undiluted
P-10, grade 10W preservative oil is flowing into the recovery container. The
engine shall be stopped and allowed to cool to a maximum cylinder head
temperature of 40 C before proceeding further with preservation of the
combustion chambers and valves.
Remove the air filter and seal the
turbocharger intake (if applicable) to ensure that the engine will not start.
Disconnect the exhaust hose at the exhaust elbow outlet connection. With the
fuel supply valve on the portable container positioned to enable flow from the
container of P-10, grade 10W preservative oil, place the throttle lever in the
maximum throttle position. Crank the engine for 20 seconds. If the engine fire
during cranking, check for air leaks. Pause for one minute between 20 second
cranking cycles. Continue 20 second cranking cycles until vaporized oil emerges
from the exhaust elbow outlet. Reinstall the air filter and reconnect the fuel
supply and return lines.
b. Exhaust System - the exhaust
system shall have water removed and shall be dried. The exhaust elbow shall be
disconnected and a blank plate installed between the exhaust elbow and the
manifold/turbocharger outlet. The blank plate shall have a 25 millimeter
(minimum) exposed lip; i.e., the diameter of the blank shall be 50 millimeters
larger than the manifold/turbocharger outlet flange. The blank plate shall be
tagged with a warning stating the following information:
"WARNING"
Remove Blank Plate and
Reconnect
Exhaust Elbow Prior to Starting Engine
or Equipment Damage Will
Occur
c. Engine and Marine Gear Lubricating Oil
Systems - the engine and marine gear lubricating oil systems shall be drained
and filled with P-10, grade 30 preservative oil. P-10, grade 30 preservative oil
is available from Convoy Oil Corp., 1412 N. Front St., Philadelphia, PA 19122.
Once filled with the preservative oil, the engine and marine gear shall be
operated for a period of 10 minutes, minimum. The preservative oil shall be
drained from the engine and marine gear.
A tag stating the following shall be installed at the engine lube oil dip
stick and at the marine gear lube oil dip stick:
"WARNING"
Lube Oil Has Been Drained From
Engine and Marine Gear.
Fill With Lube Oil Prior to Starting Engine
or
Equipment Damage Will Occur
d. Seawater Cooling System - the engine's seawater cooling
system, including the engine, shall be flushed with P-10, grade 30 preservative
oil. The basket and the interior of the seawater strainer shall be coated with
P-10, grade 30 preservative oil. The seawater pump impeller shall be removed,
placed in a plastic "zip lock" bag and the bag shall be attached to the top of
the engine.
The following tag shall be installed at the seawater pump
housing:
"WARNING"
Seawater Pump Impeller Has Been
Removed.
Reinstall Prior To Starting Engine
or Equipment Damage Will
Occur
e. Fresh Water Cooling System - the engine's fresh water
cooling systems shall be drained, thoroughly dried and flushed with P-10, grade
30 preservative oil as described herein. After draining, the engine thermostat
shall be removed.
Note: for an engine equipped with an engine coolant
preheater, the fluid passages of the engine coolant preheater shall be dried
with warm dry air, then the hoses shall be disconnected from the preheater and
coupled such that the preheater will be bypassed for the remainder of the
preservation, shipment and storage. The preheater inlet and outlet shall be
capped shut. Soluble oil and preservative oil shall not be applied to the engine
coolant preheater.
The fresh water cooling system shall be dried with
dry warm air. Corrosion inhibiting soluble oil, such as Kutwell-40, may be used
to emulsify the coolant/water and facilitate its removal from the system.
Soluble oil, Kutwell-40, is available from Nickey Petroleum, 1335 Santiago St.,
Santa Ana, CA 92701. The fresh water cooling system shall be flushed with P-10,
grade 30 preservative oil. Then, the fresh water cooling system shall be
thoroughly drained.
The following tag shall be installed at the coolant
fill cap:
"WARNING"
Fresh Water Cooling System Has Been
Drained And Coated
With Preservative Oil
Remove Oil In Accordance With
Depreservation and
Reactivation Instructions
Prior To Starting Engine or Equipment Damage Will
Occur
f. Drive belts - the drive belt(s) shall be released from
tension and a waterproof barrier material shall be installed between the belt
and the pulley. The engine shall be tagged in the vicinity of each belt with the
following :
"WARNING"
Belt Has Been Released From
Tension.
Reinstall Prior To Starting Engine or
Equipment Damage Will Occur
g. Outdrive (if applicable) - the outdrive shall be filled
with lubrication oil in accordance with the manufacturer's recommendations. The
boat shall be shipped with the outdrive in the fully raised position. A nylon
webbing strap, approximately 2.5 meters long and rated at 400 kg (minimum),
shall be installed for additional outdrive support during shipment. The strap
shall be provided with a ratchet tensioning device and plastic coated end hooks.
the strap shall be attached to the transom tie downs (port and starboard) and
shall support the outdrive at the trim tab portion of the lower case, using
nylon ties as required.
The outdrive propeller shaft shall be protected by installing a section of
pvc pipe over the shaft.
h. Accessories and Ancillary Equipment - items such as
staffs, lifelines, canopy and bows, covers, bilge pump handle, hoisting sling
and other items which are disassembled for shipment and delivery, shall be
packaged, as described herein, to protect against moisture and damage. Each item
shall be securely slowed to prevent movement. The windshield, compass and
instrument panel drip shield, as applicable, shall be protected from moisture
and damage. Navigation lights shall be wrapped and Cushion
with bubble wrap
and securely stowed in the boat.
i. Battery cable - battery cable terminal lugs shall be
disconnected from the battery terminals. Each cable terminal shall be tagged to
indicate polarity. Each battery cable terminal lug shall be secured to prevent
damage. Battery cable terminal wing nuts shall be removed, placed in a plastic
"zip lock" bag and the bag shall be attached to one of the battery cable
terminals.
j. Hatches, Vents and Hull Penetrations shall be tightly
sealed and secured to prevent entrance of foreign material such as dust, dirt
and liquids.
k. Furnishings and Other Hinged Items such as accesses shall
be secured to prevent movement, unlatching, opening and coming adrift and
subsequent damage. Seat cushions shall be covered to prevent staining,
deterioration and damage.
l. The Boat shall be cleaned. The
deck, inflatable tube, stowage box, cushions and console, as applicable, shall
be completely washed down with fresh water, cleaned and dried. Bilges shall be
completely washed down with fresh water and cleaned.