DoD Contracting Principles & Practices
The basic contracting rules for all Federal Government agencies are set forth in the Federal Acquisition Regulation (FAR). Additional rules unique to DoD are set forth in the DoD FAR Supplement (DFARS). These publications can be reviewed at any DoD purchasing or contract administration office, at any Small Business Administration (SBA) office, and at many local libraries (where they are known as Chapters 1 and 2 of Title 48 of the Code of Federal Regulations). To be a successful Defense contractor, you must have a working knowledge of both of these regulations.
In compliance with federal regulations, Crane Division synopsizes competitive and sole source requirements with an estimated value at or above $25,000, unless an exception applies. Award information is also synopsized. Contracting and subcontracting possibilities for Crane Division and other federal activities may be identified by checking the Crane Division's synopses. Crane's requirements are also being posted on the Federal Business Opportunities web site as the single electronic entry point for vendors regarding federal procurement opportunities.
World Wide Web and Electronic Data Interchange (EDI) processes are being developed and utilized at Crane Division. All contract awards/modifications/delivery and purchase orders are being distributed through the Department of Defense Electronic Document Access (EDA) web site. This enables Crane Division to comply with the paperless process concept of the Federal Acquisition Streamlining Act of 1994. To facilitate rapid payment to vendors, Crane Division uses the government wide commercial purchase card program for most procurements under $2,500. For additional information on the Government-wide Purchase Card or to contact the Crane Division DSB, see Crane Division Points of Contact (POC).
How DoD Buys
Almost 98 percent of DoD's purchase transactions are for $25,000 or less. Although they account for less than 20 percent of DoD's procurement dollars, they total in the billions of dollars each year. Most of these millions of actions are accomplished using simplified acquisition procedures (SAP). Oral solicitations or very brief written requests for quotations are issued to prospective suppliers in the local purchasing area. The successful offeror is issued a purchase order, and compliance with the order (i.e., delivering the product or performing the service) constitutes contract acceptance and fulfillment. Purchases over $25,000 are normally made by competitive proposals, or (in unusual circumstances only) by other-than-competitive procedures. Competitive proposals allow flexibility in defining the exact requirement or the terms and conditions of the procurement. Procurement by sealed bidding begins with the issuance of an invitation for bids (IFB) containing all the information bidders need to respond. The IFB states the needs of the purchasing activity and defines the work in sufficient detail to permit all bidders to compete on the same basis. It also identifies all factors to be considered in evaluating the bids. A standard form is provided on which bids are submitted, and a specific time is set for bid opening. The opening is held for public attendance, and the contract is awarded to that responsible bidder whose bid offers the lowest cost to the Government. When sealed bids are not appropriate, competitive proposals are solicited. The purchasing office issues a request for proposals (RFP). After reviewing the proposals received, the contracting officer ordinarily will negotiate with those suppliers that have submitted acceptable proposals, seeking the most advantageous contract for the Government.
SeaPort-E Contract Information
Dear Naval Surface Warfare Center Crane (NSWC Crane) Business Partner,
You may be aware that we are participating in a contracting initiative called SeaPort-enhanced (SeaPort-e). SeaPort-e is an effort to consolidate and streamline contracting procedures for acquiring engineering and technical services and Research and Development (R&D). Currently, 151 vendors hold SeaPort-e contracts.
An expansion of the scope of the SeaPort-e Multiple Award Contract is planned to accommodate service contracting requirements originating in NAVAIR, NAVSUP, and SPAWAR. The admission of additional vendors ("rolling admission") will be considered as part of that process. The SeaPort-e Rolling Admission synopsis has been posted at:
The SeaPort-e Rolling Admission RFP has been posted at:
Additional information about SeaPort, SeaPort-e and the planned "rolling admission" solicitation is available at:
If this business initiative is of interest to you, please review the information provided at these web sites. The web sites also provide a means of submitting questions about this initiative to the contracting officer. Additional information about this initiative will be posted at these sites in the future.
Thank you in advance for your attention to this very important matter. If you have any questions please utilize the web links provided above. We appreciate your contributions to NSWC Crane's mission and your support in "Harnessing the Power of Technology for the Warfighter."
M. Kelly Siffin
Chief of the Contracting Office
Special Help for Small Businesses
It is national policy that a fair proportion of the products and services used by DoD shall be purchased from small businesses and small disadvantaged businesses. Certain factors limit DoD's ability to contract with small business. Vast amounts of facilities and working capital are required to produce major weapons systems. In many cases, even the resources of large business can be strained by performance and cost risks. To offset these factors, DoD has implemented a major program to ensure the award of a fair proportion of its contracts to small businesses. For more information, check out the Small Business Office page.
Vendor Display Program
If your company is interested in renting space at our facility, the Cafeteria located in building 121 is available. This facility has adequate electrical outlets, tables, and chairs.
Unit Identification (UID) Information
In an effort to continue to keep the Defense Acquisition community up to date on the Department's Unique Identification (UID) initiative, DoD has recently developed a new guide entitled, UID 101 The Basics. The 101 Guide provides basic insight on Unique Identification and, how it improves asset management through uniquely identifying property. It also explores the relationship between the legislative and regulatory environment, the policy, implementation, business rules, marking, and valuation process. The final DFARS rule will be confirmed shortly, as well as the forecast update to the policy for legacy items. For all additional policy updates, information, and news related to UID, visit the web-site at: http://www.acq.osd.mil/uid/.
FAR and DFAR Clauses
Completion and Submission of provisions are required with various solicitations. For convenience in submitting these FILL-IN clauses, they are available in MSWord format. Vendors now have the option of completing these certs and reps on-line at Online Representations and Certifications.